The Situation
Various potential tenants kept coming back to their targeted vacant spaces in our building to see if it fit their needs, each time with a new “Space Plan” reflecting slightly adjusted walls, hand-drawn furniture, etc., simply trying to visualize better if their company would fit into the space. Each of these repeat visits, however, took up 20-30 minutes of their time (not to mention their drive time to get to the building) and of one of the Property Management team’s time (to let them in the space and to address their questions), as well as another 30 minutes of the architect’s time to again revise and transmit the Space Plan. And because of the continual visits, the leasing process for each tenant was delayed until the final visit to the space was made – the one in which they were convinced that the layout would work.
Our Solution
By implementing the 3D Space Plan application on the EventsClique.com website that could model the building’s vacant available spaces, MKC enabled potential tenants, the broker team, and the architect to easily and quickly layout and re-layout the space, move interior walls to fit each tenant’s space needs, and click, drag, and drop office furniture into the layout of the office to indicate where and how it could fit. The parties were able to view the layouts over the Internet from their own offices, and to click into the 3D view to “walk around the space” and “see it before it was actually built-out and before their move-in”.
The Result
The number of visits to the potential leased spaces dropped from 8-15 to just 2 (the initial visit and a final confirmation visit), the time span to complete lease deals was shortened by weeks, and everyone involved in the leasing process on both sides spent less time on the deals. The tenants were able to minimize their decision time and move into their new spaces earlier, the Property Management team was able to work on other management issues, the leasing teams were able to close the deals quicker and get their commissions earlier, and the property owner was able to accelerate its receipt of cash flow for the vacant space.